Accommodation & Travel


An accommodation block has been made at the Quest Newcastle and the Travelodge Hotel Newcastle.

Special rates have been negotiated and bookings for these rates are available via the registration form (not directly with the hotel). The rates listed are room only and are for the conference dates only.


Quest Newcastle (Hunter Street)

575 Hunter Street
Newcastle NSW 2300
Phone: +61 2 4928 8000

One bedroom apartment – $215 per night

Quest Newcastle is located in the heart of Newcastle’s CBD, short walk to the waterfront boardwalk of Honeysuckle and a very short walk to the Conference Venue (back entrance of the hotel is opposite the NEX).

The one bedroom apartments offer a fully equipped kitchen and a spacious living room. All apartments feature a private balcony. They also offer Cable TV, in room safe, LCD flat screen TV, executive desk with access to high speed wireless broadband and reverse cycle air conditioning.

Travelodge Hotel Newcastle

12 Steel Street
Newcastle West NSW, 2302
Phone: +61 2 4926 3777

Standard Room – $143 per night

Travelodge Hotel Newcastle is located in the heart of Newcastle’s CBD and a 5minute walk from the Conference Venue.

The Standard rooms offer an Open-plan room with king bed (twin bedding available on request), dining table + chairs & microwave and Free WiFi

Alternative Accommodation

Alternative accommodation can be booked through

Accommodation Booking Conditions

Please Note:

The accommodation rates quoted include GST and are subject to availability at time of booking. Rates may increase without notice due to changes in government charges, taxes or levies. The deadline for accommodation bookings through East Coast Conferences is Friday 19th March (subject to  availability).

Accommodation Payment

Full prepayment of accommodation is required to secure your booking.

Accommodation Availability

Block bookings have been made at the above properties, and will be confirmed on a first-in basis. Bookings have been made for the Conference dates only (Checking in on Wednesday 5th May and Checking out on Friday 7th May). Accommodation can be organised outside these dates on a by-request basis only, and room rates may vary outside these dates. All accommodation bookings are subject to availability.

How to Book Accommodation

To book, complete the Registration Form and fax or post to East Coast Conferences. The Conference Managers will forward your reservation and deposit/full pre-payment to the hotel.

Change of Booking

Any change to a reservation must initially be notified to the Conference Managers and not directly to the hotel. Please note, any changes must be made to the Conference Managers by Friday 19th March. After this date, please liaise directly with the hotel for any changes to your booking. Cancellations must be made in writing (fees may apply).

Late Arrivals

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 6pm. Failure to notify of a late arrival may mean that your room will be released, and deposit forfeited.

Arrival Time

Hotel check-in time is 2pm for both properties. If you are to arrive before this time it is probable that you will not be able to gain access to your room. To guarantee a room to be available for an early arrival you will need to pre-book your room for the previous night. If required please indicate on your registration form. (You will be charged by the hotel for the additional night).

Accommodation Refunds

Any accommodation cancellations received after Friday 2nd April will be subject to the hotels accommodation cancellation fee.


Newcastle is located only two hours drive north of Sydney and an easy 50 minute journey to the Hunter Valley or Port Stephens.

Driving from Sydney or the South – Follow the Pacific Motorway (M1) and take the Newcastle Link Road exit which will bring you into the heart of the City.

Driving from the West – Newcastle City Centre is accessible from either the New England or Golden Highway.

Driving from the North – Follow the Pacific Highway directly into the City Centre
Newcastle Taxis services all of Newcastle 24 hours a day seven days a week. Bookings can be made by calling 133 300 or on-line at Newcastle taxis’ website

Newcastle is part of the CityRail network. Frequent daily return services are available heading south on the Newcastle/ Central Coast network with access to; Lake Macquarie, the Central Coast, Sydney and surrounding suburbs, and heading north west on the Hunter network providing access to the Lower and Upper Hunter regions. Visit the Transport Sydney Trains website for further information and timetables.

NSW TrainLink trains connect Newcastle to Sydney, Brisbane and many other country centres. The trains are designed for comfortable long distance travel, and regularly depart from Newcastle’s Broadmeadow Train Station. Visit the NSW TrainLink website for further information and timetables.

Five airlines service Newcastle Airport at Williamtown (a 30 minute drive north of Newcastle). Jetstar flies from Brisbane, the Gold Coast and Melbourne, Virgin Australia flies from Brisbane and Melbourne, QantasLink flies from Brisbane, and Rex Airlines flies from Sydney and Ballina. FlyPelican is a regional airline that flies from Adelaide, Ballina, Dubbo and Taree. For a current flight timetable visit

Airport Transfers – The Newcastle Airport Information Services desk is your one stop shop to book your airport transfer, including shuttle and hire car and limousine services. Please call 02 4928 9822 or email direct on

Newcastle is serviced by a range of coach companies throughout Australia with regular connections to and from various locations to the city.

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